Clicking on an issue will a) jump to the location of the issue, and b) give a brief synopsis at the bottom of the Inspection Results window of why the issue is a barrier and steps to fix it. It is important to note that Errors and Warnings will cause significant barriers to accessibility and must be addressed. In all versions of Office, this will display an Inspection Results window that lists Errors, Warnings, and Tips to improve accessibility.

However, the desktop version in Windows offers the designer more options from a drop-down menu from the menu, select Check Accessibility. The steps for launching the Accessibility Checker for Word, PowerPoint, and Excel in Windows, Mac, and for Office 365 online are the same from the Review tab select the Check Accessibility icon.

Using the Accessibility Checker in Microsoft Office It is important to note that older versions of Office have an Accessibility Checker, but it’s slightly different than what’s described on this page and is launched via a different procedure (consult the help for your version of Office). The Accessibility Checker is available for Office 365 for the web, as well as the desktop client software which has more extensive accessibility reporting than the web app. The checker provides Inspection Results, feedback about the importance of fixing errors and warnings, and tips on how to repair issues that pose barriers to accessibility. Microsoft Office products have a built-in Accessibility Checker for testing a document’s overall accessibility.

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